Article I. Name
The name of the organization shall be the Missouri Geographic Information Systems Advisory Committee (MGISAC).
Article II. Purpose
In accordance with the Governor's Initiative commenced in April 1995, to foster cooperation among state agencies, local governments, private industry, educational institutions, and others in the field of Geographic Information Systems (GIS). To advise and assist the Office of Information Technology in the coordination and advancement of GIS technology in Missouri State Government. To develop and recommend GIS technology management procedures and goals for state government as outlined in a Missouri GIS Strategic Management Plan. To assure the highest quality and to reduce unnecessary duplication in the application of GIS technology. To provide a forum for interaction among state government agencies and others with regard to policies on the development and uses of GIS. To enhance the recognition of GIS at the local, state and federal levels through the sharing of GIS products and research findings.
Article III. Organization
Section 1. Responsibilities
To represent the interests of the Information Technology Planning Board as it pertains to GIS and associated technologies. To facilitate communication and cooperation among the GIS user community and the Office of Information Technology (OIT). To jointly plan and conduct meetings, including an annual meeting of the Missouri GIS user community and periodic meetings with the Information Technology Planning Board. To facilitate joint GIS initiatives and proposals within the state. To provide input and guidance for the Missouri Spatial Data Information Service (MSDIS) in fulfilling the objectives of the Missouri GIS Strategic Management Plan. To develop database standards for statewide coverages and foster cooperation of agency members with MSDIS. To coordinate with GIS technical groups for investigation of, and expert advice concerning, issues brought forward to the Committee.
Section 2. Composition
Seven members on the MGISAC shall be appointed by the Chief Information Officer (CIO) of the Office of Information Technology from lists of candidates nominated by the Information Technology Planning Board and GIS user community and technical groups. In addition there will be two standing appointments, one each from the OIT and MSDIS. This brings the total number to nine MGISAC members.
Section 3. Nominations
Nominations will be made to the CIO through two lists. One list of nominees will be generated from the Information Technology Planning Board. The other list will be compiled by the MGISAC from nominations made by the GIS user community in Missouri. Both lists will go forward to the CIO from which appointments will be made. The lists must be received by the OIT 30 days prior to the annual meeting.
Section 4. Term
Appointed members of the MGISAC shall serve a term of one year, except for the initial Committee. The initial committee shall be appointed by the Missouri CIO and shall serve through adjournment of the 1997 Annual Meeting when the announcement of the new committee members is made. MGISAC terms shall end and begin at the close of business at the Annual Meeting. Vacancies occurring before the expiration of term shall be appointed by the CIO from the list of candidates nominated for that year. These appointees will serve the unexpired portion of the term of the retiring member.
Section 5. Officers
The members of the MGISAC shall elect from among their number a Chair following the adjournment of each Annual Meeting. Officer election results shall be transmitted to the Information Technology Planning Board and CIO by the Secretary. The term of officers shall begin upon their appointment and conclude upon the adjournment of the next Annual Meeting. The Chair shall preside at MGISAC meetings and shall sign all Committee correspondence. The Chair may appoint any member of the Committee to temporary or standing committees, as necessary.
The Secretary will be the MSDIS representative on the MGISAC. The Secretary shall record the minutes of MGISAC meetings and shall report the proceedings to the Committee. The Secretary shall provide an Annual Review of MGISAC activities to the Information Technology Planning Board and CIO.
Article IV. Meetings
The Chair, in cooperation with the OIT, shall convene a meeting of the Committee at least once per quarter to address the responsibilities of the MGISAC. In addition, the Committee shall convene an Annual Meeting of the Missouri GIS user community and periodic meetings as necessary with the Information Technology Planning Board. Committee recommendations shall be transmitted in writing to the CIO and the Information Technology Planning Board. Minutes, agendas, and proceedings of all meetings shall be provided through the MSDIS home page and newsletter.
Article V. Amendments
Amendments to these bylaws may be offered by submission in writing to all MGISAC members. The proposed amendment shall be taken up for consideration at the next scheduled meeting of the Committee. The amendment shall be adopted by general consensus of the MGISAC members.
