1997-1998 Work Plan

MAINTAIN AND EXPAND THE SPATIAL DATA ARCHIVE

Goal: To establish and make available to the GIS community in state government and beyond a core database of geographic information to be held and maintained in common as a continuing asset within an archive.

TASK #1

Subject: Populate databases with attributes and metadata

Deliverables:

1. Attributed databases within MSDIS holdings - Some coded other natural language
2. Metadata compiled for MSDIS holdings - attached to file as well as HTML
3. On-going metadata compilation and attribution of files as received

Budgeting considerations: Total Cost $ 16,781

TASK #2

Subject: Maintain a digital data library, including additions of new databases as they are delivered to MSDIS. Update revised data sets as they are received from custodial agencies.

Deliverables:

1. FTP access to current digital data holdings
2. Coherent design and access maintenance
3. Archival of old data if required / requested
4. Maintenance of metadata
5. Maintenance of accuracy records

Budgeting considerations: Total Cost $ 1,890

TASK #3

Subject: Inventory and create a database directory showing what is available and an inventory of what is being used across the state.

Deliverables:

1. Survey tool for GIS activity
2. Database directory of active GIS sites and status of their data holdings
3. White Paper detailing the status of GIS in Missouri
4. Updated and upgraded mailing list for future contacts

Budgeting considerations: Total Cost $6,089 from $11,089

(Budget Change: Merging effort with NSGIC Framework Survey - savings to MSDIS $4,000 plus NSGIC provides $1,000 to cover some expenses associated with the survey tool)

TASK #4

Subject: Prepare, maintain and distribute via the web site a database catalog with periodic updates.

Deliverables:

1. Up-to-date database catalog on the web site

Budgeting considerations: Total Cost $ 1,890

TASK #5

Subject: Add an area to the MSDIS web site for GIS programs (AML's, scripts, etc.) and maps developed by others that can be shared and utilized by the Missouri GIS community.

Deliverables:

1. Web area for posting of AML's, Scripts, etc. - No checking (use at your own risk)
2. Web area for posting maps of "standard" analyses for download or examination

Budgeting considerations: Total Cost $ 3,150

SET DATABASE AND COMPUTER STANDARDS FOR THE GIS USER COMMUNITY

Goal: To advise and assist the Office of Information Technology in setting GIS standards in Missouri State Government.

TASK #1

Subject: Define database standards which will encourage the development of common, interchangeable databases among the GIS community. Standards will address specifications pertaining to spatial accuracy and precision, currency and data maintenance, credibility, source documentation, database logic, and attribute coding.

Subtask 1: Create materials for use in conference presentations, invited talks, and other speaking opportunities to educate and inform the user community concerning the issues of metadata, standards, and accuracy.

Subtask 2: General education concerning standards issues

(Change to 3 sites from 9 sites)

Subtask 3: Sponsor forum at 3rd Missouri GIS Conference for all levels to interact and provide seed information for discussion and development of state standards.

Subtask 4: Develop draft state standards.

Subtask 5: Sponsor a series of forums for all levels to interact and provide feedback on state standards draft (5 sites)

Delay completion of Subtask 5 to next year

Deliverables:

1. Presentation materials on metadata.
2. Presentation materials on standards.
3. Presentation materials on accuracy.
4. Education of user community concerning standards
5. Draft of state standards

Budgeting considerations: Total Cost $ 17,555 decreased to $14,097

EXPAND THE USE OF GIS TECHNOLOGY IN MISSOURI STATE GOVERNMENT

Goal: To encourage use of GIS technology and geographic data resources in state government by providing practical support to users.

TASK #1

Subject: ÔOpen BudgetÕ of 10% of total for discretionary use by Program Director of MSDIS.

Deliverables:

1. Discretionary but reportable

Budgeting considerations: Total Cost: $15,300 decreases to $7,044 to keep on budget with new expendatures

TASK #2

Subject: Conduct tailored introductory GIS workshops to inform and educate state agencies.

(2 in FY97 and 6 in FY98)
Changed to become MSDIS introduction for targeted audiences around the state.

Deliverables:

1. Workshop schedules, topics, and agendas.

Budgeting considerations: Total Cost $ 16,564 raised to $21,035 to allow for more travel and overnight stays as well as more time in preparation of individualized talks to groups outside of state agencies.

TASK #3

Subject: Publish two newsletters covering subjects of particular interest to the Missouri GIS community. Includes maintenance and expansion of mailing database.

Deliverables:

1. Two Newsletters

Budgeting considerations: Total Cost $ 22,315 decreased to $11,157 by only publishing two newsletters per year (Dec and June).

TASK #4

Subject: Provide requested assistance to state agencies regarding loading, conversion, and use of data sets.

Deliverables:

1. Phone numbers and Email access to MSDIS staff to aid in addressing issues.
2. Conversion services for data to CAD or other system
3. Re-projection of data to different datum or coordinate system

Budgeting considerations: Total Cost $ 28,018

TASK #5

Subject: Sponsor the Missouri GIS Conference to promote awareness and exhibit the latest technology and accomplishments of the GIS community.

Deliverables:

1. Conference held and well attended with feedback surveys.
2. Conference summary - in Newsletter following the Conference

Budgeting considerations: Total Cost $ 10,536

*** NEW TASK #1 ***

Subject: Develop and print brochure highlighting MSDIS functions and services.

Deliverables:

1. Brochures for distribution and marketing purposes

Budgeting considerations: Total Cost $ 2,500

*** NEW TASK #2 ***

Subject: Re-design MSDIS web site with flashier graphics, better flow of information search and retrieval, and new hyper-links between text and FTP areas.

Deliverables:

1. New web design

Budgeting considerations: Total Cost $ 2,920

*** NEW TASK #3 ***

Subject: Develop and publish a CD Missouri Data Sampler with graphic viewer and interface.

Deliverables:

1. CD with Missouri data for distribution to schools, legislature, and state agencies.

Budgeting considerations: Total Cost $ 10,000 seed money

*** NEW TASK #4 ***

Subject: Develop demonstrations in coordination with target state agencies to promote the use of GIS and associated technologies in Missouri.

Deliverables:

1. Demonstrations given to 3 target audiences.
2. New agency interest in GIS as expressed in attendance at MGISAC meetings.

Budgeting considerations: Total Cost $7,980 (9 month graduate student stipend)

PLAN MSDIS ACTIVITIES AND REPORT REGULARLY ON PROGRESS

Goal: To allocate MSDIS resources where they will most benefit the GIS community.

TASK #1

Subject: Serve as Secretary to the GIS Advisory Committee.

Deliverables:

1. Secretary of GIS Advisory Committee

Budgeting considerations: Total Cost $ 6,359

TASK #2

Subject: Prepare and publish with the direction of MGISAC an annual work plan.

Deliverables:

1. Annual work plan

Budgeting considerations: Total Cost $ 3,461

TASK #3

Subject: Brief the Information Technology Planning and Advisory Boards on MSDIS activities.

Deliverables:

1. Briefings and bullets for IT web page on activities.

Budgeting considerations: Total Cost $ 1,153

TASK #4

Subject: Prepared report for the Missouri GIS Advisory Committee meetings on progress of the annual work plan.

Deliverables:

1. Reports on tasks and timelines outlined within annual work plan.

Budgeting considerations: Total Cost $ 1,093

TASK #5

Subject: Attend meetings of local, state, regional, and national importance to MSDIS and/or the Missouri GIS community.

Deliverables:

1. Reports on news, actions, directions, needs, and viewpoints.

Budgeting considerations: Total Cost $ 11,475