2.1 Foster cooperation among state, local, and federal agencies, educational institutions, private industry, and others in the field of Geographic Information Systems (GIS);

2.2 Provide guidance for the Missouri Spatial Data Information Service (MSDIS) in fulfilling the objectives of the Missouri GIS Advisory Committee's Strategic Plan;

2.3 Develop GIS standards for the state;

2.4 Provide an arena for discussions of relevant GIS issues;

2.5 Provide expert advice to the Chief Information Officer (CIO) and the GIS community on GIS related issues;

2.6 Facilitate resolution of GIS issues impacting the state;

2.7 Coordinate and facilitate statewide training as needed; and

2.8 Work together with other states on standards and other GIS issues.

3.1 Meet with the CIO and/or the Information Technology Advisory Board (ITAB) as needed to facilitate communication and cooperation between the MGISAC and the Missouri Office of Administration—Information Technology Services Division (ITSD);

3.2 Conduct monthly meetings;

3.3 Review MSDIS operational status reports quarterly;

3.4 Review MSDIS financial statements quarterly;

3.5 Send at least one representative to regional and national GIS conferences; as needed;

3.6 Plan and conduct the Missouri GIS Conference biennially; and

3.7 Assist in planning and conducting the MAGIC Conference biennially.

4.1 Member Composition

Membership on the MGISAC shall be classified in one of three ways: "ex-officio" members, "state" members or "cooperating" members.

4.2 Members

All members of the MGISAC shall be appointed by the Chief Information Officer (CIO) of the Missouri Office of Administration—Information Technology Services Division (ITSD). Except for "ex-officio" members, all "state" and "cooperating" members shall be appointed from candidates nominated through the MGISAC or the CIO. Existing members in good standing may be re-nominated during the month of April. The CIO will evaluate the nominations and make appointments no later than two months after receiving the nominations.

4.3 Term

Appointed members of the MGISAC shall serve a term of no more than two years. Members may serve consecutive terms. The term shall be July 1 to June 30. Vacancies occurring before the expiration of the term shall be filled by appointment from a list of nominees submitted by the MGISAC to the CIO. These members shall serve the remaining portion of the retiring member’s term.

5.1 Advisory Committee

The full membership of the Missouri GIS Advisory Committee will meet and act to provide leadership and direction for the state in the development, management, and use of geographic information.

5.2 Officers

Nominations for MGISAC officers shall be solicited and initiated during the regularly scheduled July meeting and can be submitted through the end of that month. Nominees shall be given an opportunity to provide the Committee with a platform statement before the officer elections are held. Officers shall serve one-year terms beginning at the conclusion of the meeting at which they are elected.

5.3 Subcommittees

Subcommittees are established to facilitate MGISAC business and exist at the discretion of the Chair. The Chair designates the structure and leadership of subcommittees in consultation with the other officers.

6.1 Members

Members of MGISAC are expected to attend and participate in the MGISAC meetings as committee members or committee officers. If a member is unable to attend a particular meeting, a committee officer should be notified of the absence before the meeting and a proxy designated to attend in the member's place. If a member neither attends nor designates a proxy for three consecutive regularly scheduled meetings, the Chair, with the consent of the Vice-chair, may remove the member from the committee and request appointment of another representative from the member's organization.

6.2 Chair

The Chair is responsible for leadership and coordination of all MGISAC activities. In addition, the Chair is responsible for meeting schedules, agendas, signing all correspondence, and presiding at meetings.

6.3 Vice-chair

The Vice-chair is responsible for assisting the Chair and assuming the duties of the Chair temporarily when the Chair is unavailable for any reason.

6.4 Secretary

The Secretary is responsible for recording the minutes of the meetings and making them available for posting on the MGISAC web site. The Secretary shall transmit officer election results to the CIO.

6.5 Treasurer

The Treasurer shall:

6.6 Subcommittee Chairs

A Subcommittee Chair is responsible for the leadership of a specified committee. A Subcommittee Chair is responsible for conducting meetings and any activities necessary for the successful completion of the Subcommittee’s tasks.

7.1 Voting

Each state and cooperating member is allowed one vote. Votes shall only be cast during meetings where more than 50% of all voting members or their designated proxies are present.

7.2 Elections

Officer elections are to be conducted during the regularly scheduled August meeting. Written ballots are to be distributed to voting members or their proxies, and are to be collected and counted by at least two members of the nomination subcommittee. Members who are unable to attend or to send a proxy to the meeting during which elections are held may request and submit ballots prior to the start of the meeting. Election winners will be announced once the votes are tallied. The number of votes cast for each candidate will be made available to members by the Secretary upon request after the conclusion of the meeting during which elections are conducted.

MGISAC meetings are normally held on a monthly basis at the discretion of the MGISAC Chair in consultation with the membership.

Amendments to these bylaws shall be offered by submission in writing to all MGISAC members at least ten days before the next scheduled meeting. The proposed amendment shall be taken up for consideration at the next scheduled meeting of the Committee where more than 50% of all voting members or their designated proxies are present. The amendment shall be adopted when it has been approved by at least a 75% majority of those casting votes at the meeting of the MGISAC where the amendment is considered.