February 2004 MGISAC Minutes
Agenda
Call to Order
Ryan Lanclos called the meeting to order at 9:08 a.m.
Welcome and Introduction of Members and Attendees
Ex-Officio Members
Tim Haithcoat—present
Tom Stokes—present
State Members
Gary Beahan (Dep't of Economic Development)—present
Jeff Haney (Dep't of Revenue)—present
Chair Tony Spicci (Dep't of Conservation)—excused
Jeff Schloss (Dep't of Natural Resources)—present
Debbie Briedwell (Dep't of Health and Senior Services)—present
Arnold Williams (Dep't of Transportation)—present
Vice-chair Ryan Lanclos (Dep't of Agriculture)—present
Jeff Falter (State Emergency Management Agency)—present
Bobbie Sue Koelling (Dep't of Elementary and Secondary Education)—present
Cooperating Members
Michelle Carey (City of Kansas City)—excused (military duty)
Ray Fox (USGS/MCMC)—present
Gary Mook (EastWest Gateway)—present
Kevin Kuhlmann (Village of Innsbrook)—excused
Elizabeth Cook (USDA-NRCS)—excused
James LaScala (City of Liberty)—present
Stephen Daw (Missouri Mappers Association)—absent
Secretary David Drum (MOREnet)—present
Greg Dorge (City of Jefferson)—present
Jennifer Peterson (City Utilities of Springfield)—absent
Other Attendees
Diane True (MORAP)
Tim Bohn (Surdex)
Craig Molander (Surdex)
Helen Stewart (State Emergency Management Agency)
Steve Marsh (Jackson County)
Mark Duewell (MSDIS)
Approval of the Minutes
Printed minutes passed around the table. Minutes were approved by motion and vote after GIS Data Policy subcommittee report.
Subcommittee Reports
By-laws—Jeff Falter
Report took place after minutes were approved. Handout from Jeff. All changes considered one page at a time, each page received a separate motion to approve, second, and hand vote. All changes approved. Extended discussion of membership dilemma.
Communications—David Drum
New site page template still needs to be modified to resemble the state home page more closely, progressing as possible. Still no contributions from agencies toward data acquisition schedule.
Data Development—Jo Ann Shaw, Ray Fox
Ray: no report; nothing till after the MAGIC conference.
Education and Outreach—Ryan Lanclos
Jim LaScala has resigned from the subcommittee. Ryan: GIS Day at the Capitol (April 27th) participant entry has slowed. Question about vendor participation: should they be the last to be accepted, to allow room for maximum number of non-commercial participants? The other group scheduled in the Rotunda is only there half the day. No internet access. Tables will be an issue; bring yours if you have any. Trying to finalize plans by 3/1. Presentation time is 9 a.m. - 4 p.m.; no word about when we can get in to set up (Debbie indicated 7 a.m.). Moving equipment is up to us. Discussion. Discussion about the booth—need to update to target audience. Discussion about the brochure; same concern. Ryan, Jim, David, Debbie, Bobbie Sue, Jeff H will work up new content.
GIS Data Policy—Greg Dorge, Tim Haithcoat
Greg will try to gather samples from other states, individual departments and try to put together a booklet that adopts parts of the materials in use. Tim has talking points, pieces that need to be covered (maintenance, hosting, tracking, access, etc.). Greg: how does liability statement fit in with Sunshine Law. Discussion.
GIT Architecture—Tim Haithcoat
Tim: different pieces are being handled by other subcommittee members and work is moving forward. Architecture effort at state level—interviews for chief information architect completed, position should be filled soon. Next meeting is 3/9. MoDOT architecture in full swing, working towards centerline standard, addressing standard out for review (still) no comments received. It lacks a minimum base unless it is the minimum base. It may be more of a best practice guideline until it has widespread acceptance. Will it dictate how agencies keep their data? Probably not, but it may become a data transfer standard. Need a vote to pull it from draft status and forward it as a standard. Discussion. Motion to have ITAB liaison present to ITAB made, seconded, and approved by vote.
Homeland Security—Tony Spicci
Tony absent. Mark D. indicated there was not a need to meet until new material is received.
Local Government—Steve Marsh, Gary Mook
Subcommittee met after January MGISAC meeting to talk about goals and objectives. Gary spoke with someone at UMSL about surveying the EastWest region GIS users. Tim H: the outcome of the county assessors meeting was to pilot with some counties (Audrain, Randolph, maybe Hickory). Needs seemed simple but generated a set of questions to see where they were; those are out to the counties. They are looking for another county or two. Please suggest if you know a county that might be interested. Mark D: MACOG hazard mitigation presentation 2/25. HAVA (Help America Vote Act) looking at GIS components in RFP with Don LLoyd at SOS. There are some funds that can be used to build centerline data. Subcommittee is meeting again after this meeting.
Nominations—Tim Haithcoat
Tim would like to relinquish chair. Jeff S: may volunteer after membership issue in bylaws are addressed.
Strategic Planning—Tony Spicci
No report
Liaison Reports
Federal/NRCS—Liz Cook
No report
Federal/USGS—Ray Fox
Working with Metropolitan Sewer District to refly St. Louis and St. Charles. There may be grant funds for National Map work; will happen in March.
GIS Merit System Positions—Jeff Schloss
No report (new information only available quarterly)
ITAB—Jeff Falter
Recommending to Gerry Wethington to turn ITAB duties over to Chair. Ryan: ITAB report: talk about a charter for MGISAC; web site design; state licensing agreement with ESRI may come to fruition soon. New legislation tracking page on ITAB site coming. Tim: may want to track bill that discusses prosecution of non-surveyors surveying.
MACOG—Gary Mook
Hazard mitigation workshop 2/25
MAGIC—Tim Haithcoat
Symposium registration open, still looking for presentations. MAGIC will coincide with State Mapping Workshop—lots of USGS involvement. Ryan: sponsorship opportunities still available, should MGISAC be a sponsor? Motion by Jim L to sponsor at "gold" level, seconded by Ryan L. Discussion about funds. Motion amended on contingent of funding, approved by vote. Mark D: need for nominations for awards, please suggest to him ASAP.
MORAP—Diane True
Having a tech committee meeting in the first week of March, steering committee meeting 3/16.
MMA—Jennifer Peterson
No report
MSPS—Don Martin
No report
NSGIC—Tony Spicci
Tim: mid-year meeting coming up 3/26-28 in Virginia.
OIT—Tom Stokes
New IT-related legislation tracking web site. Working with Tim on county assessors project.
MSDIS Activities
Mark: working with ICREST on web site. Possible projects with National Map, serving Jefferson City data, Liberty data. Would like to thank USGS for donated equipment. Tim continuing to work on mapping partnership office with USGS. Mark very grateful for very broad survey responses. Tim: NASA/Raytheon image repository up soon. Please don't hesitate to contact Mark with MSDIS requests.
Round Table
Tom S: what is the best way to communicate with MGISAC about GIS issues that are part of IT bills? MGISAC listserv.
Jeff S: DNR data being sold (product called MEGA) but contents are all available free through MSDIS. Fair warning.
Jim L: What content should be on the MGISAC booth at the MAGIC conference?
Ryan L: Subcommittees please send minutes to David D.
Announcement of Next Meeting
March 11, 2004 at Missouri Dep't of Conservation Employees Credit Union Conference Room
Adjournment
Adjourned at 11:44 a.m.
