February 8, 2007

Missouri GIS Advisory Committee Agenda—February 8, 2007

Department of Conservation—Credit Union Building-9:00 am

Call to Order

Called to order at 9:03 am

Welcome and Introduction of Members and Attendees

Ex-Officio Members

Tim Haithcoat—excused
Tony Spicci—present

State Members

Debbie Briedwell—Vice-chair—present
David Finch—absent
Bobbie Sue Koelling—Chair—present
Melissa Lanclos—absent
Eric Maness—absent
Jeff Schloss—excused
Helen Stewart—absent
Beth Struempf—present
Mike Sutherland—excused
Becky Veit—present
Arnold Williams—present

Cooperating Members

Elizabeth Cook—present
David Drum—Secretary—present
Mike Duncan—absent
Ray Fox—present
Dawn Hilderbrand—present
Pam Kelrick—present
Curtis Koons—excused
Kevin Kuhlmann—present
Jim LaScala—present
Steve Marsh—present
Gary Mook—excused
Greg Resz—present
Ed Siegmund—absent
Kim Swisher—absent
Diane True—present

Other Attendees

Mark Duewell, MSDIS
John Teale, MSPS
Lindell Bates
Ed Turner
Renee Robinson, DNR—proxy for Jeff Schloss
Dan Ross, CIO
Jamie Schieber, Custom Meeting Planners

Approval of the Minutes

January minutes are available on the web site. Motion to approve from Ray F, second by Tony S, approved by vote.

MGISAC Administration

Announcements/Executive Activity

Dan Ross: Thank you for the value of the work you do. Have had multiple departures of late which is presenting challenges to everyone. Looking at whether GIS should remain a decentralized function. Understand that attendance by state members has been an issue. Acknowledge that there is dissension in the ranks about what the bylaws say about attendance. Having legislator interest in a committee like this is a gift from god. Would like to have an active committee with legislator interest. Would like to encourage people to come instead of holding tight to the bylaws. Imagery for the State money has been secured; resolution of imagery is still yet to be determined. No time for competitive bid before leaves come out; have used MODoTs existing contract. Next time will be a competitive bid. Tracking lots of legislation with GIS impact. Consolidation is going well from my perspective; have identified $6.5m that has been saved and can be redirected. Thank you all for your work. [issue of state members as chairs] Ray F: Can we talk more about imagery? Dan R: It comes down to money, but it takes less money to move up to higher res, so we are pursuing that. Tony S: original RFP had 60 counties, now 65 to reflect boundaries of highway patrol. Looking at 2 foot. Also looking at 1 foot over St. Louis and Cape Girardeau out of Homeland Security earthquake needs. Snow has complicated the start of flying. Expect more interest next year when the west half of the state is flown. Ray F: I need the new diagram, please. Dan R: The DPS director has also expressed interest in contributing to project. Have $300K committed for next year already. Will send out information to the committee today, formal announcement at the conference. Pam K: Is there a buy-up option? Tony S: Yes, but time is extremely short. Also, you are on the western edge of the eastern half, you could probably buy up next year. Steve M: The sooner you can have details out about next year's western flights, the better. MARC is preparing for flying their region next year. Tony S: Are they coming to the conference? Steve M: Think one of them is. Tony S: bring them all, we'll talk about it informally one night. Mark D: Need a map for MGISAC and MSDIS web sites, also poster for conference. Tony S: thank you for volunteering. Liz C: NRCS would like to align their product requests with what the state will buy. Lin B: Will you publish the buy-up prices? Who is the vendor? Tony S: The prices are public in the MODoT contract, the vendor is Surdex. Debbie B: Eric Maness is the only state employee not participating, believe he's left the agency and we no longer have a contact there. Dan R: [missed response] Mark D: issue is not participation, but leadership. David D: also matter of achieving quorum; bylaws are clear about what is supposed to happen, not comfortable dropping members, haven't had a productive discussion about how to address the bylaws. Renee R: need central source for core data and geocoding service. Liz C: Are you [DR] not in favor of non-state member leadership? Dan R: Not emotionally tied to one way or another. Debbie B: A geocoder would also assist any agency trying to standardized addresses. Dan R: Would that help with voting records? [multiple "yes" and suggestions of other agencies/services] Steve M: There is a by-laws amendment for consideration to remove the state membership restriction. Should we table that discussion? Dan R: Could you table it till March? Or, if you pass it, it would constitute an endorsement of the direction of the committee. [more, missed] Jim L: Locals can provide all the data the state needs, need to approach it as a partnership. Dan R: Agree; some counties look at data as a revenue stream. Liz C: GIS is very synergistic, everyone at the table has the same goals. This comm has to be vibrant and active, I believe that your affiliation does not matter if you are contributing. Dan R: I have vendors interested in being members with voting rights, what about them? Liz C: See it as governmental/public sector. Also, the State has a focus point for GIS issues in the office of the GIO. Steve M: History about having >50% state membership; had locals who could not be members because more state agencies were not participating. Also, creation of the GIS State Advisory Group reaffirms that the state can take care of internal matters and that MGISAC does not need to be strictly a state voice. Dan R: Thank you all, please send me your comments, which I will share with Tony S unless you ask to treat it as confidential.

By-laws

Consideration of Steve M's changes. Motion from David D to accept changes to section 5.2.1, second by Kevin K. Passed by vote 13-3 (Renee R, Debbie B, Bobbie Sue K dissenting). Motion from Steve M to accept changes to section 5.2.2, second by Kevin K. Passed by vote 13-3 (same). Tony S abstained both votes. Change to 6.1 withdrawn.

Nominations

None

State GIO Report—Tony Spicci

Imagery for the State pretty much covered, will hopefully be signed today. Need task order in place before planes fly. Will have session at the conference on this topic. Second session at the conference about the State of State GIS. Elevation and LIDAR will probably be next due to inertia at the federal level. This will be leaf-off photography. Renee R: can Dan R create an account to have money in consistently? Tony S: Yes, also when Imagery for the Nation comes to pass, money will come from that. Point of consolidation was to save money, it is working against adding large new items. There is a significant amount of support for GIS from our CIO. I am very optimistic that we will see these things come to fruition. CAP grant for strategic planning will assist forward-looking projects. Contingent on getting the grant, think we have a reasonable chance. Will still move forward even if we don't get the grant. Should receive word in the next week or so. Also could be more than 10 awards. Reinstating the SAG meetings. Anyone can come, want to keep it to two hours, don't want to discuss items that should come to this group. May bring in vendors specific to agencies. Meetings will be in the main building in the Human Resources conference room. Third Thursday of every month at 10am. Have ArcGIS Server grant to upload data from locals. Have the hardware and software but not the people. Renee R: Who is going to maintain this and set standards? Tony S: Feel this is for the Data Development subcommittee. Discussion. Tony S: Problem is that no one has ArcGIS programming experience. Explanation from Tony S about how GIO office will evolve, what functions it will serve. MERIS system has launched, will be a resource and situational status tool. There is a new awareness of the need for GIS. Several people volunteered at the EOC after the ice storm.

Subcommittee Reports

Data Development—Ray Fox/Jeff Schloss

After the conference we need to reenergize the subcommittee; been concentrating on imagery, want to start moving in other directions. Want to start working on elevation, addressing/geocoding, standards, etc. Be ready to volunteer. Need "before" elevation for bootheel. Steve M: can we add ground control? Ray F: yes Renee R: Rolla is working on publishing their ground control. Ray F: NHD in Denver April 24-26.

Funding & Grants—Pam Kelrick

Bobbie Sue K: need someone to replace Ryan Lanclos. Send email. Pam K: Submitted 50 states proposal. Not looking at anything else right now.

Homeland Security/Emergency Management—Tim Haithcoat

Tim H is in Homeland Security meetings all day. Meeting next Tuesday.

Local Government Group—Steve Marsh/Greg Resz

Immediately after the conference we are ramping up for the regional workshop in Concordia. Need more state agency participation.

Outreach & Education—Mark Duewell/David Drum/Jim LaScala

Working on conference planning and regional workshop planning. After that, what do we want to do for GIS Day at the Capitol? Tony S: will check to see if we have a day reserved.

Strategic Planning—Pam Kelrick

Would like to submit the annual report on time this year. Please look at the annual workplan and see what remains to be done. Waiting on 50 states grant news.

Liaison Reports

GIT Architecture (MAEA)—Tim Haithcoat

GITA: John Teale wants to help out with Cadastral standard.

Policy & Legislation—Tony Spicci

Nothing directly affects GIS, some bills with incidental GIS impact. Rep. Sutherland interested in putting together legislation for basic operating procedures to ensure that locals can work with the state and vice-versa.

MSDIS Activites—Mark Duewell

MSDIS: Servers are in and configured. Will move databases and apps and test. Target date for mirror site is first week of April, probably optimistic. Getting ready for conference workshops.

Missouri GIS Conference—Tony Spicci/Ryan Lanclos

Tony S: In good shape, hit three of four benchmarks, still low on registrations, at 165 of 250 targeted. Would really like to increase registrations. Jamie: who should I work with on conference evaluations? Discussion.

Programs—Steve Marsh

Program finalized, have an open spot in the applications session. have volunteered some people to be moderators.

Workshops—Mark Duewell/David Drum

Have hit our target, exceeded previous years, one workshop may be cancelled due to low registration.

Vendors—Jim LaScala

Sold all booths plus five more. Would like to see TeleAtlas featured more prominently.

Posters—Arnold Williams

Have 16 plus a few student submissions. Discussion about poster size.

Awards—Mark Duewell

Awards are in, under budget. One of the award winners is not able to pay to come, will ask them to come for the awards. Liz is the first recipient of the Lewis & Clark award.

Publicity—Bobbie Sue Koelling

Have run 200 brochures printed for the conference.

Social—Melissa Lanclos

Heckuva party Tuesday night

MAGIC Symposium Committee

It so good you just need to attend a meeting to find out.

Cooperating Agency/Organization Reports

Federal/NRCS—Liz Cook

Budget woes continue. Hope that NAIP will fly a 1m leaf-on in 2008.

Federal/USGS—Ray Fox

Have some partnership money that comes along sporadically. Supporting GNIS work being done by CARES. Liaison position announced for Nebraska, will be able to focus more on Missouri. National Map once again alive and well. Discussion.

MACOG—Ed Siegmund

No Report

MORAP—Diane True

No Report

MMA—Jennifer Peterson

No Report

MSPS—John Teale

Would like to have some input into the cadastral standard, will be in touch with Tim H. Glad to hear of need for ground control. Discussion.

NSGIC—Tony Spicci

RAMONA 2 is out, will be discussed at MOGIS. Will be heavily promoted. Transportation for the Nation moving forward, Imagery for the Nation getting a lot of positive traction. Some interest in a Federal Geospatial Office, basically a Federal GIO. FLAIR act still around. NSGIC mid-year coming up in March in Annapolis.

Round Table Discussion—all

Pam K: What is the status of having a team of GIS people for emergency response?
Debbie B: Met after ice storm and provided SEMA with feedback.
Dawn H: Added new application about council members' areas. Also had chemical fire last night, had to evacuate based on new plan put together last fall with GIS help, worked very well.

Announcement of next meeting

March 8, 2007 @ Conservation Credit Union

Adjournment

Adjourned at 11:47 am