Table of Contents
1. ANNUAL REPORT BACKGROUND
The Missouri Geographic Information Systems Advisory Council (MGISAC) has evolved to include members from a broad spectrum of agencies with a strong set of priorities. The changes that have occurred during this evolution, particularly in recent times, need to be thoughtfully addressed in the current MGISAC planning documents so that the Council’s agenda is articulated and sharable. As a first step towards this goal, the Strategic Planning Subcommittee has opted to extend the time scope of this Work Plan to describe work between July 1, 2005 and June 30, 2007. The extended deadline is meant to allow for additional time to review several aspects of the planning and activity process.
In particular, the Strategic Planning Subcommittee (SPS) reviewed 4 aspects of the Work Plan planning process: subcommittee composition, structure, and purpose; completeness and ‘well-rounded’ content of the plan; establishing realistic goals for a work plan timeframe; and the relationship between the Work Plan and the Strategic Plan. The SPS did not assume that the review would result in change, simply that the review and discussion to consider changes are important, periodic activities.
In the course of reviewing the current Work Plan the committee ultimately focused on changes in the following areas:
- Subcommittee structure was carefully reviewed and changed based on current MGISAC priorities. The new subcommittee structure is reflected in this document and will be carried through in the upcoming Strategic Plan review.
- Statewide coordination and communication of geographic information technology must be a priority in all subcommittee activity. The MGISAC recognizes the immediate and long-term need for key state-wide geographic information coverage and the need to develop infrastructure relationships in order to achieve this goal.
- Funding, resources, and support are both immediate and long-term needs in order to achieve state-wide geographic information infrastructure goals. Opportunities must be sought and created to leverage the resources needed by state and local entities.
2. VISION AND MISSION
Improving Missouri with Geographic Information Systems
Foster cooperation among state, local, and federal agencies, educational institutions, private industry, and others in the field of Geographic Information Systems (GIS); provide guidance for the Missouri Spatial Data Information Service (MSDIS) in fulfilling the objectives of the Missouri GIS Strategic Management Plan (SMP); develop GIS standards for the state; provide an arena for discussions of relevant GIS issues; provide expert advice to the Chief Information Officer (CIO) and the GIS community on GIS related issues; facilitate resolution of GIS issues impacting the state; coordinate and facilitate statewide training as needed; and work together with other states on standards and other GIS issues.
3. EXECUTIVE SUMMARY OF ANNUAL AGENDA
Subcommittee chairs were asked to submit a statement of subcommittee purpose, goals and objectives for this work plan. The goals are meant to be achieved in 1-2 years and therefore require specificity with long-term strategic goals in mind. The format of this work plan is based on a new subcommittee structure to promote organizational efficiency and accountability. The goals outlined in this document represent not only the intended activities of the subcommittees, but also identifies those areas in need of development. The subcommittee structure was changed to reflect the current priorities of the MGISAC; to more efficiently utilize the active members of the Committee; and delineate the role of each subcommittee.
The outcome of the work described in this plan will position the State of Missouri to not only plan for but also begin to implement some programs for comprehensive statewide geographic information support.
4. THEME AREAS
4.1 MGISAC Administration
By-laws
- There are currently no specific plans to alter the by-laws, changes may be considered based on emerging changes within the MGISAC.
Nominations
- Process submitted nominations and present to MGISAC
4.1.1 State Geographic Information Officer
Statement of purpose and role
- The interaction of the GIO and the MGISAC is in development due to the very recent appointment of the GIO. This information will be included as available.
4.2 MSDIS Administration
DRAFT
Maintenance and development of the MSDIS computing environment for the support of the clearinghouse function and provision of security and continuity for MSDIS functionality. IN PROCESS
- Move MSDIS computing and data resources into the UMC computing environment.
- Implement off-site storage of the data served by MSDIS and provide alternate access methods in the event of a catastrophic failure at the MSDIS. ON HOLD
- Load county level vector data in SDE as it is received
This goal is a continuing process
Facilitate the implementation of a tool to identify gaps in the statewide data inventory. ON HOLD
- Implement NSGIC’s Ramona and other tools to help identify data gaps.
- Identify and coordinate the Missouri data custodians for NSDI data layers.
GIO's office will be scheduling stakeholder meetings in the near future.
Continue maintenance and publishing of an inventory of data holdings available at the MSDIS. IN PROCESS
- Notify and facilitate user’s access to new or updated data layers when posted.
This goal is a continuing process
Develop and maintain the data and infrastructure necessary to support Homeland Security Emergency Response. IN PROCESS
- Facilitate the collection, storage and dissemination of pertinent data.
This goal is a continuing process
Provide for review of MSDIS operations and budget. IN PROCESS
- Annual and quarterly reports will be provided via the MGISAC and MSDIS web pages.
This goal is a continuing process
Encourage use of GIS technology and geographic data resources across all levels of state and local government by providing practical support to new and established users. IN PROCESS
- Support start-ups.
- Continue support for local government organizations.
- Support the education and outreach activities of MGISAC.
This goal is a continuing process - but the MOCAP2005-2006 has been notably sucessful.
Support Missouri’s GIO to the maximum extent possible. IN PROCESS
- Provide staff resources when requested.
- Explore additional funding opportunities for MSDIS at the state level.
This goal is a continuing process. Staff assistance has been provided for many GIO programs - communications via the web and list servers, Ramona implementation and other aspects.
To the extent possible increase the amount of MSDIS activities (data development, clearinghouse functionality, hardware costs, etc.) funded by alternative sources. IN PROCESS
- Continuously search for additional funding through grants such as the FGDC CAP and Geospatial Training Center activities.
This goal is a continuing process - Geospatial Training Center activities have helped to make ends meet fiscally.
Support the MGISAC to expand the visibility and understanding of the committee’s work within Missouri. IN PROCESS
- In so far as funding allows - Support geospatial conferences, workshops, user groups and meetings that further GIS implementation and usage in the state of Missouri.
This goal is a continuing process - MSDIS playes a significant role in all MGISAC and MAGIC outreach activites.
Integrate GIT into the Missouri Adaptive Enterprise Architecture (MAEA) Plan – providing guidance for the development and enhancement of the State Information Technology infrastructure. - IN PROCESS
- Solicit adequate GIT representation and participation to allow development and review of state architecture components as the MAEA Plan progresses.
The MGISAC is the review mechanism for the standards and definitions developed within the GIT architecture arena. Recently a group was formed to pursue development of a cadastral standard for Missouri.
- Promote interoperability and standardization among core data layers being developed by the state and local government agencies and organizations.
The Information Domain has been asked to comment and review several statewide initiatives and data warehouse projects. The most recent activity is focused on a Children's Data Warehouse.
- Development and endorsement of geospatial standards for database development and attribution.
Numerous architecture artifacts have been developed and submitted to the Architecture Review Committee (ARC). These have been accepted and have become part of the state's architecture framework.
- Disseminate geospatial related standards for active review process.
This element is a continuing process.
4.3 MGISAC Subcommittee—Chair(s)
4.3.1 Data Development—Jeff Schloss & Ray Fox
The role of this subcommittee is to promote the development and accessibility of GIS data in Missouri.
Review the progress by MSDIS to post a data inventory by theme in a searchable format.
Identify incomplete or unavailable data that are needed by the widest audience.
- Utilize the recommendations of the MGISAC subcommittees regarding data needs and prioritization of data development efforts
- Conduct at least one meeting where invitees report on data development activities, grant utilization, and data needs
This goal is a continuing process.
Develop an implementation plan for each Missouri framework data layer identified by the MGISAC
- Develop a consortium of agencies to produce leaf-off orthoimagery for the State of Missouri by 2008
- Complete an online survey of local governments and use the results of the survey to determine interest and specifications for the orthoimagery.
- Develop a plan to submit to the MGISAC for collecting the State-wide leaf-off orthoimagery that considers financial resources and a variety of specifications.
Survey results are being analyzed to refine partnering strategies. Responses from a request for information will be analyzed in August of 2006 to further refine budget and partnering strategies. Plans for partnering and acquisition will then be firmed up and a request for proposals will follow.
4.3.2 Homeland Security/Emergency Management — Tim Haithcoat
Integrate geospatial elements to support the goals and objectives of the State Homeland Security Program. (This list is not all-inclusive but provides a starting point for organizing and leveraging Missouri's geospatial support to public safety.)
State Emergency Operations Plan (SEOP) - IN PROCESS
- Integrate geospatial technologies, services, and data within the new SEOP which is the State's official guiding document for response to natural and man-made disasters.
Geospatial was integrated into the submissions made by the state to the Federal Department of Homeland Security. This was achieved through participation on drafting teams and volunteerism on the final drafting of the Missouri Investment Portfolio. Specifically Geospatial was delineated in an asset inventory and mapping initiative, a communications initiative, as well as Missouri's fusion center - MIAC.
The Governor's Homeland Security Advisory Council (HSAC) - COMPLETE
- Obtain representation of geospatial technologies, services, and data-resources within this Council.
- Creation and sponsorship of a HSAC subcommittee focused on GIT issues relevant to the public safety mission and all-hazards response.
The Missouri GIO as well as the MSDIS Director are now invited to the HSAC meetings. The Homeland Security Subcommittee is now a working group of the HSAC for elements relevant to geospatial.
Equipment Grant - IN PROCESS
- Build into Missouri's request to the U.S. Department of Homeland Security Grant Program geospatial capacity to all units of government who would like to initiate a program or expand their current program to include aspects specifically supporting the public safety - all hazards arena.
While this capacity is able to be funded through the funding mechanisms of the federal DHS the breadth of possible application beyond purchase of computing and software is still unknown. We are pushing for more focus on training and capacity building at local levels as well as data development and the operational implementation of geospatial technologies within the day-to-day operations of government that can/do support the all hazard response mission.
Critical Infrastructure Identification, Collection, and Protection - IN PROCESS
- Outline a strategic initiative within the Homeland Security arena to begin building an inventory of key assets and resources that Missouri can use to move forward and support the National Incident Management Systems and the National Infrastructure Protection Program elements.
The main geospatial initiative coming out of the state's development of its investment portfolio for the DHS funding streams was focused on this area of asset inventory and mapping. We have not heard the final allocation of funds from the state regarding this initiative.
Data Sharing Agreements and Partnerships with Local Government and Industry - IN PROCESS
- Develop, expand, and formalize templates for intergovernmental / inter-organizational data sharing and exchange with local and regional governments, business, and industry.
The USGS CAP grants are providing a mechanism for obtaining these agreements as well as the on-going work in the development of FEMA Flood Hazard Maps. This will be an ongoing process.
The State Emergency GIS Response Team and Training - IN PROCESS
- Create a GIS technical team composed of members from Missouri's geospatial community who are willing to work on emergency operations.
Through partnering with the MAGIC group we are keeping abreast of the activities in this area. As well, we are develping ideas for training and exposure for GIS professionals to the emergency management flow of information and protocols through national courses made for this purpose.
4.3.3 Local Government—Steve Marsh & Greg Resz
Improve web content for local government GIS users.-Not Complete
- Develop at least two “how-to” guides
This task has not been completed.
- Populate all basic content (i.e., meeting schedule, contacts, goals, mission)
Develop relationships with related organizations- IN PROCESS
- Establish consistent communication with MMA, MAC, and MML
Members attended the Missouri Mappers conference in August, provided input during the meeting about the MGISAC, its mission, and many of the goals of the Local Goverenment Subcommittee
Provide MGISAC content to locals -NOT STARTED
- Develop a brochure that will deliver content to local users
- Develop a mailing list that will support local government information dissemination.
Develop and distribute agreement templates - IN PROCESS
- Create a catalog containing samples of at least two documents of each type in the following list: data sharing, funding/grants, need assessments.
Documents have been gathered, but not posted to Internet yet.
Maintain regional meetings - IN PROCESS
- Determine the required content for a one day “regional meeting” (COMPLETE)
During a meeting in June we meet to discuss the content options for the reginal meetings. We determined the list and those responsible for the creation of the material.
- Schedule and hold at least one “regional meeting”
This is the area that has received all of the committees time over the last year. We have had several false starts, but have three locations for meetings ready and are looking to set dates. Serveral on the committee also participated the the Spatial/webserver one day meeting.
4.3.4 Outreach and Education—Mark Duewell, David Drum, Jim LaScala
Communication IN PROCESS
- Discover from the greater MGISAC committee and its subcommittees the message they want to present and help them deliver that message to our stakeholders.
This goal is a continuing process
Coordination IN PROCESS
- Coordinate the various elements of the outreach and education activities of the MGISAC. Ensure maximum MGISAC participation.
This goal is a continuing process
Support IN PROCESS
- Provide suggestions for speakers, conference exhibitors, presenters, and other subcommittees.
This goal is a continuing process
Promote COMPLETE
- Collect and provide new content, updates, and additions for web pages, mailing lists, and printed materials.
- Publicize and promote MGISAC activities and message through web site, mailing lists, email, and telephone.
The MGISAC web site has been migrated into a Wiki Content Management System. The mailing list continues much as it has in the past. The brochure has seen a significant update.
Review, update and print the MGISAC brochure (annual—prior to conference—ensure it is posted to the website for download) DONE
A rewrite and redesign took place in early 2006. Revised text of the brochure was gathered via the Wiki.
Review and update MGISAC conference booth COMPLETE
New member logos were collected and a simplified design was prepared for GIS Day at the Capitol.
Review and update MGISAC web site COMPLETE
- Migrate from static site to a content management system
- Maintain Missouri Geospatial Projects Compendium
- Manage and post outreach materials to list servers and websites when appropriate
The projects page exists but is not updated, even though all members have the ability.
Develop tele- or video-conferencing options for meetings IN PROCESS
Both options are available, but have associated costs to members.
Coordinate MGISAC outreach activities at events showcasing GIS IN PROCESS
- Establish a timeline of events for publication to the web
- Organize a “GIS Impact in Missouri 2007” awareness event at the State Capital for legislators and staff
- Schedule first available legislative session
- Coordinate with UM Cooperative Extension staff
- Coordinate/Plan MGISAC Conference efforts
- Solicit 2007 MOGISCON conference committee chairs and support other planning and implementation efforts as appropriate
- Contribute to 2006 MAGIC planning efforts
- Participate / send member attendees to the following national / regional conferences / meetings: MAGIC, NSGIC, URISA, NASCIO and numerous others listed in Appendix A
- Identify events
- Identify attending MGISAC members
- Solicit meeting reports from attendees
- Host a display booth, participate in and/or sponsor the following State conferences / meetings: Missouri Mappers’ Association (MMA), Missouri Society of Professional Surveyors (MSPS), Missouri Assessors’ Association (MAA), or others as appropriate
- Coordinate regional MGISAC meetings / mini-conferences
- Coordinate with Local Government (LGov) Subcommittee who will lead the effort, UM Cooperative Extension staff in each region and local user groups.
- Based on LGov regional requests – assist in tailoring events for each of the 4 corner regions (NE, NW, SE, SW)
- Coordinate MGISAC efforts that support geospatial training
- Coordinate with UM Cooperative Extension staff
- Identify and post geospatial training opportunities on the website, via the list servers and update appropriately
- Promote GIS seminars as identified
Although many of these tasks are complete for this year - many more are by nature - annual - and so a continuing process
4.3.5 Strategic Planning—Pam Kelrick
The Strategic Planning Subcommittee articulates the goals of the MGISAC; makes recommendations to the MGISAC for development of well-rounded planning documents; plan for the work required to succeed; and report on the status of the work.
Review and discuss potential update of the subcommittee structure -- COMPLETED
The MGISAC subcommittee structure was reviewed based on the current committee agenda; future priorities; past subcommittee effectiveness and level of activity; and an overall need to clarify the purpose and role of a subcommittee for efficacy. Subcommittee changes included consolidating 'By-laws' and 'Nominations' into the administrative duties of the MGISAC chair; adding subcommittees focused on local governments, funding and grants; establishing a section for the State Geographic Information Officer (GIO); and reassigning legislation/policy and Missouri Adaptive Enterprise Architecture(MAEA)to liason status. In particular, the MGISAC has a strong existing and rapidly growing agenda to support comprehensive statewide geographic information technology (GIT) development. The implications of this agenda can be recognized in all subcommittee goals, particularly for the Homeland Security Subcommittee and the State GIO. Recognizing that statewide GIT development will require greater resources and support for education, data development, and outreach, a new 'Funding and Grants' subcommittee has been charged with developing a focused way to leverage and coordinate needed resources.
- Outline the purpose and role of each subcommittee
- Consider, implement, propose potential consolidation, addition or deletion of subcommittees
Review and update the 5-year Strategic Plan -- IN PROCESS
Review of the 5-year MGISAC Strategic Plan will commence in July 2006. The extensive review and changes of the 05-07 Work Plan delayed the Strategic Plan review.
- Coordinate reviews and changes submitted by subcommittee chairs
- Consider and propose changes to improve the Strategic Plan
- Coordinate with relevant subcommittees and stakeholders to develop homeland security priorities needed within the Strategic Plan
Coordinate and Submit Annual Planning Documents -- IN PROCESS
The update and revision of the 2005-2007 Work Plan has been completed. The 2006 Annual Report has been completed and submitted, but the 2007 Annual Report will not be submitted until June 2007.
- Update and revise 2005-2007 Annual Work Plan
- Assemble Annual Report and submit for review and approval
4.3.6 Funding and Grants—Ryan Lanclos, Pam Kelrick
Identify, prioritize and articulate resource needs for statewide GIS development. Seek and coordinate opportunities to support and manage GIS projects.
Consistently seek and identify funding opportunities and grants for specified and expected priorities submitted by subcommittee chairs and MGISAC members
- Search for grant and alternative funding options for priority projects on at least a monthly basis, hopefully weekly
- Seek opportunities for matching funds and partnerships to support project funding from grants
Identify a select number of projects to focus search efforts on that are in keeping with the priorities set out in the Work Plan and the Strategic Plan
- Consult with subcommittees to gather ideas
- Brainstorm and articulate the select number of projects
Build the necessary coalitions to secure funding and support the grant activity.
- Prioritize the projects for funding.
- Focus communication and project development with necessary coalition members and MGISAC members.
- Create grant applications and submit them according to the specified deadlines.
4.4 Liaisons—Contact
4.4.1 Policy and Legislation—Tony Spicci
Identify, review, coordinate and support statewide policy and legislation.
Coordinate and support policy and legislation that affects statewide GIT activities.
- Work with the Office of Information Technology, research, review, track, and report on policy and legislation circulating in the State of Missouri Legislature COMPLETE (Actually, on-going is mre appropriate).
""This is an on-going activity that will be managed from one Legislative session to the next. During the previous Legistlative cycle, no legislation having an impact on MGISAC made it out of session.""
- Designate a legislative liaison to monitor legislation and opportunities and report to ITAB, MGISAC and OIT monthly COMPLETE
""Tony Spicci was appointed as liaison.""
4.4.2 Missouri Adaptive Enterprise Architecture (MAEA)—Tim Haithcoat
Document and provide resources and information for education on, and implementation of, geospatial enterprise architecture integration activities. If there is a fundamental understanding that can be achieved regarding EA (it's structure, components, knowledge, resources, and peer activities) managers will be better able to integrate geospatial technologies within the IT framework being assembled within their respective jurisdictions.
To promote interoperability and standardization among core geospatial data layers, data element descriptions, technologies, and best practices being developed by federal, state, and local government agencies and organizations. - IN PROCESS
- Development and endorsement of geospatial standards for geospatial data element description and definition.
- Development and endorsement of geospatial standards for geospatial database development in support of the NSDI.
- Development and endorsement of geospatial technology standards. Examples would include GPS technologies, Web Mapping Services, Spatial Indexing, etc.
- Development and endorsement of geospatial best practices for implementation and development of the geospatial profile of the MAEA. Examples would include cartography and map symbology, visualization levels, etc.
These are ongoing activities
Promote the broadest participation and review of geospatial components developed for incorporation into the MAEA from the geospatial community of practice in Missouri. This will not only create better standards and solutions but will also increase the exposure across the state to the development and potential use of the MAEA for their operations. - IN PROCESS
- Solicit adequate participation from the geospatial community of practice to allow development and review of state architecture components related to the geospatial aspects of the MAEA Plan.
This is achieved through the MGISAC list serve at a minimum. Other elements have received a broader review through an expanded drafting team.
Integrate geospatial information technologies, data, and services into state government by providing guidance for the development and enhancement of the state information technology infrastructure through the leveraging of inherent or developed geospatial linkages and information. - ON HOLD
- Working with the State GIO and his office, draft a "Missouri State GIS Enterprise Architecture – A Conceptual Design" document that describes a system of computerized data and application resource sharing within the broad Missouri GIS community of practice wherein interoperability amongst data, application, and geo-services providers would be promoted. The document should provide a conceptual framework for investment in the proposed system wherein costs for data resource and software application development for the participants are reduced.
