Table of Contents
1. WORK PLAN BACKGROUND
The Missouri Geographic Information Systems Advisory Committee (MGISAC) has evolved to include members from a broad spectrum of agencies with a strong set of priorities. The changes that have occurred during this evolution, particularly in recent times, need to be thoughtfully addressed in the current MGISAC planning documents so that the Committee's agenda is articulated and sharable. As a first step towards this goal, the Strategic Planning Subcommittee has opted to extend the time scope of this Work Plan to describe work between July 1, 2005 and June 30, 2007. The extended deadline is meant to allow for additional time to review several aspects of the planning and activity process.
In particular, the Strategic Planning Subcommittee (SPS) reviewed 4 aspects of the Work Plan planning process: subcommittee composition, structure, and purpose; completeness and ‘well-rounded’ content of the plan; establishing realistic goals for a work plan timeframe; and the relationship between the Work Plan and the Strategic Plan. The SPS did not assume that the review would result in change, simply that the review and discussion to consider changes are important, periodic activities.
In the course of reviewing the current Work Plan the committee ultimately focused on changes in the following areas:
- Subcommittee structure was carefully reviewed and changed based on current MGISAC priorities. The new subcommittee structure is reflected in this document and will be carried through in the upcoming Strategic Plan review.
- Statewide coordination and communication of geographic information technology must be a priority in all subcommittee activity. The MGISAC recognizes the immediate and long-term need for key state-wide geographic information coverage and the need to develop infrastructure relationships in order to achieve this goal.
- Funding, resources, and support are both immediate and long-term needs in order to achieve state-wide geographic information infrastructure goals. Opportunities must be sought and created to leverage the resources needed by state and local entities.
2. VISION AND MISSION
Improving Missouri with Geographic Information Systems
Foster cooperation among state, local, and federal agencies, educational institutions, private industry, and others in the field of Geographic Information Systems (GIS); provide guidance for the Missouri Spatial Data Information Service (MSDIS) in fulfilling the objectives of the Missouri GIS Advisory Committee's Strategic Plan; develop GIS standards for the state; provide an arena for discussions of relevant GIS issues; provide expert advice to the Chief Information Officer (CIO) and the GIS community on GIS related issues; facilitate resolution of GIS issues impacting the state; coordinate and facilitate statewide training as needed; and work together with other states on standards and other GIS issues.
3. EXECUTIVE SUMMARY OF ANNUAL AGENDA
Subcommittee chairs were asked to submit a statement of subcommittee purpose, goals and objectives for this work plan. The goals are meant to be achieved in 1-2 years and therefore require specificity with long-term strategic goals in mind. The format of this work plan is based on a new subcommittee structure to promote organizational efficiency and accountability. The goals outlined in this document represent not only the intended activities of the subcommittees, but also identifies those areas in need of development. The subcommittee structure was changed to reflect the current priorities of the MGISAC; to more efficiently utilize the active members of the Committee; and delineate the role of each subcommittee.
The outcome of the work described in this plan will position the State of Missouri to not only plan for but also begin to implement some programs for comprehensive statewide geographic information support.
4. THEME AREAS
4.1 MGISAC Administration
By-laws
- There are currently no specific plans to alter the by-laws, changes may be considered based on emerging changes within the MGISAC.
Nominations
- Process submitted nominations and present to MGISAC STATUS: COMPLETE
4.1.1 State Geographic Information Officer
Statement of purpose and role
- The interaction of the GIO and the MGISAC is in development due to the very recent appointment of the GIO. This information will be included as available.
4.2 MSDIS Administration
4.3 MGISAC Subcommittee—Chair(s)
4.3.1 Data Development—Jeff Schloss & Ray Fox
The role of this subcommittee is to promote the development and accessibility of GIS data in Missouri.
Review the progress by MSDIS to post a data inventory by theme in a searchable format.
Identify incomplete or unavailable data that are needed by the widest audience.
- Utilize the recommendations of the MGISAC subcommittees regarding data needs and prioritization of data development efforts STATUS: ONGOING
- Conduct at least one meeting where invitees report on data development activities, grant utilization, and data needs STATUS: ON HOLD
Develop an implementation plan for each Missouri framework data layer identified by the MGISAC STATUS: IN PROGRESS
- Develop a consortium of agencies to produce leaf-off orthoimagery for the State of Missouri by 2008 STATUS: IN PROGRESS
- Complete an online survey of local governments and use the results of the survey to determine interest and specifications for the orthoimagery. STATUS: COMPLETE
- Develop a plan to submit to the MGISAC for collecting the State-wide leaf-off orthoimagery that considers financial resources and a variety of specifications. STATUS: COMPLETE
4.3.2 Homeland Security/Emergency Management — Tim Haithcoat
Integrate geospatial elements to support the goals and objectives of the State Homeland Security Program. (This list is not all-inclusive but provides a starting point for organizing and leveraging Missouri's geospatial support to public safety.)
State Emergency Operations Plan (SEOP)
- Integrate geospatial technologies, services, and data within the new SEOP which is the State's official guiding document for response to natural and man-made disasters. STATUS: IN PROGRESS
The Governor's Homeland Security Advisory Council (HSAC)
- Obtain representation of geospatial technologies, services, and data-resources within this Council. STATUS: COMPLETE
- Creation and sponsorship of a HSAC subcommittee focused on GIT issues relevant to the public safety mission and all-hazards response. STATUS: COMPLETE
Equipment Grant
- Build into Missouri's request to the U.S. Department of Homeland Security Grant Program geospatial capacity to all units of government who would like to initiate a program or expand their current program to include aspects specifically supporting the public safety - all hazards arena. STATUS: COMPLETE
Critical Infrastructure Identification, Collection, and Protection
- Outline a strategic initiative within the Homeland Security arena to begin building an inventory of key assets and resources that Missouri can use to move forward and support the National Incident Management Systems and the National Infrastructure Protection Program elements. STATUS: ONGOING
Data Sharing Agreements and Partnerships with Local Government and Industry
- Develop, expand, and formalize templates for intergovernmental / inter-organizational data sharing and exchange with local and regional governments, business, and industry. STATUS: ONGOING
The State Emergency GIS Response Team and Training
- Create a GIS technical team composed of members from Missouri's geospatial community who are willing to work on emergency operations. STATUS: ONHOLD
4.3.3 Local Government—Steve Marsh & Greg Resz
Improve web content for local government GIS users.
- Develop at least two “how-to” guides (IN PROGRESS)
- Populate all basic content (i.e., meeting schedule, contacts, goals, mission)(IN PROGRESS)
Develop relationships with related organizations
- Establish consistent communication with MMA, MAC, and MML (NOT COMPLETE)
Provide MGISAC content to locals
- Develop a brochure that will deliver content to local users (IN PROGRESS)
- Develop a mailing list that will support local government information dissemination. (COMPLETE)
Develop and distribute agreement templates
- Create a catalog containing samples of at least two documents of each type in the following list: data sharing, funding/grants, need assessments. (NOT COMPLETE)
Maintain regional meetings
- Determine the required content for a one day “regional meeting” (COMPLETE)
- Schedule and hold at least one “regional meeting” COMPLETE, 2 MEETINGS HELD
4.3.4 Outreach and Education—Mark Duewell, David Drum, Jim LaScala
Communication
- Discover from the greater MGISAC committee and its subcommittees the message they want to present and help them deliver that message to our stakeholders. STATUS: ONGOING
Coordination
- Coordinate the various elements of the outreach and education activities of the MGISAC. Ensure maximum MGISAC participation. STATUS: ONGOING
Support
- Provide suggestions for speakers, conference exhibitors, presenters, and other subcommittees. STATUS: ONGOING
Promote
- Collect and provide new content, updates, and additions for web pages, mailing lists, and printed materials. STATUS: ONGOING
- Publicize and promote MGISAC activities and message through web site, mailing lists, email, and telephone. STATUS: ONGOING
Review, update and print the MGISAC brochure (annual—prior to conference—ensure it is posted to the website for download) STATUS: COMPLETE
Review and update MGISAC conference booth STATUS: COMPLETE
Review and update MGISAC web site
- Migrate from static site to a content management system STATUS: COMPLETE
- Maintain Missouri Geospatial Projects Compendium STATUS: ON HOLD
- Manage and post outreach materials to list servers and websites when appropriate STATUS: COMPLETE
Develop tele- or video-conferencing options for meetings STATUS: COMPLETE
Coordinate MGISAC outreach activities at events showcasing GIS STATUS: COMPLETE
- Establish a timeline of events for publication to the web STATUS: COMPLETE
- Organize a “GIS Impact in Missouri 2007” awareness event at the State Capital for legislators and staff STATUS: COMPLETE
- Schedule first available legislative session STATUS: COMPLETE
- Coordinate with UM Cooperative Extension staff STATUS: COMPLETE
- Coordinate/Plan MGISAC Conference efforts STATUS: COMPLETE
- Solicit 2007 MOGISCON conference committee chairs and support other planning and implementation efforts as appropriate STATUS: COMPLETE
- Contribute to 2006 MAGIC planning efforts STATUS: ONGOING
- Participate / send member attendees to the following national / regional conferences / meetings: MAGIC, NSGIC, URISA, NASCIO and numerous others listed in Appendix A STATUS: COMPLETE - most of these events were covered if funding was available more possibly could have been.
- Identify events STATUS: COMPLETE
- Identify attending MGISAC members STATUS: COMPLETE
- Solicit meeting reports from attendees STATUS: INCOMPLETE
- Host a display booth, participate in and/or sponsor the following State conferences / meetings: Missouri Mappers’ Association (MMA), Missouri Society of Professional Surveyors (MSPS), Missouri Assessors’ Association (MAA), or others as appropriate STATUS: INCOMPLETE
- Coordinate regional MGISAC meetings / mini-conferences STATUS: COMPLETE
- Coordinate with Local Government (LGov) Subcommittee who will lead the effort, UM Cooperative Extension staff in each region and local user groups. STATUS: COMPLETE
- Based on LGov regional requests – assist in tailoring events for each of the 4 corner regions (NE, NW, SE, SW) STATUS: INCOMPLETE
- Coordinate MGISAC efforts that support geospatial training STATUS: COMPLETE
- Coordinate with UM Cooperative Extension staff STATUS: COMPLETE
- Identify and post geospatial training opportunities on the website, via the list servers and update appropriately STATUS: COMPLETE
- Promote GIS seminars as identified STATUS: COMPLETE
4.3.5 Strategic Planning—Pam Kelrick
The Strategic Planning Subcommittee articulates the goals of the MGISAC; makes recommendations to the MGISAC for development of well-rounded planning documents; plan for the work required to succeed; and report on the status of the work.
Review and discuss potential update of the subcommittee structure
- Outline the purpose and role of each subcommittee STATUS: COMPLETE
- Consider, implement, propose potential consolidation, addition or deletion of subcommittees
STATUS: COMPLETE
Review and update the 5-year Strategic Plan
- Coordinate reviews and changes submitted by subcommittee chairs
- Consider and propose changes to improve the Strategic Plan
- Coordinate with relevant subcommittees and stakeholders to develop homeland security priorities needed within the Strategic Plan
STATUS: ON-GOING DUE TO GRANT FUNDING
Coordinate and Submit Annual Planning Documents
- Update and revise 2005-2007 Annual Work Plan
- Assemble Annual Report and submit for review and approval
STATUS: COMPLETE
4.3.6 Funding and Grants—Pam Kelrick
Identify, prioritize and articulate resource needs for statewide GIS development. Seek and coordinate opportunities to support and manage GIS projects.
Consistently seek and identify funding opportunities and grants for specified and expected priorities submitted by subcommittee chairs and MGISAC members
- Search for grant and alternative funding options for priority projects on at least a monthly basis, hopefully weekly
- Seek opportunities for matching funds and partnerships to support project funding from grants
STATUS: COMPLETE
Identify a select number of projects to focus search efforts on that are in keeping with the priorities set out in the Work Plan and the Strategic Plan
- Consult with subcommittees to gather ideas
- Brainstorm and articulate the select number of projects
STATUS: ON-GOING DUE TO GRANT FUNDING
Build the necessary coalitions to secure funding and support the grant activity.
- Prioritize the projects for funding.
- Focus communication and project development with necessary coalition members and MGISAC members.
- Create grant applications and submit them according to the specified deadlines.
STATUS: COMPLETE
4.4 Liaisons—Contact
4.4.1 Policy and Legislation—Tony Spicci
Identify, review, coordinate and support statewide policy and legislation.
Coordinate and support policy and legislation that affects statewide GIT activities.
- Work with the Office of Information Technology, research, review, track, and report on policy and legislation circulating in the State of Missouri Legislature
- Designate a legislative liaison to monitor legislation and opportunities and report to ITAB, MGISAC and OA-ITSD monthly
STATUS: COMPLETE
4.4.2 Missouri Adaptive Enterprise Architecture (MAEA)—Tim Haithcoat
Document and provide resources and information for education on, and implementation of, geospatial enterprise architecture integration activities. If there is a fundamental understanding that can be achieved regarding EA (its structure, components, knowledge, resources, and peer activities) managers will be better able to integrate geospatial technologies within the IT framework being assembled within their respective jurisdictions.
To promote interoperability and standardization among core geospatial data layers, data element descriptions, technologies, and best practices being developed by federal, state, and local government agencies and organizations.
- Development and endorsement of geospatial standards for geospatial data element description and definition. STATUS: ONGOING
- Development and endorsement of geospatial standards for geospatial database development in support of the NSDI. STATUS: ONGOING
- Development and endorsement of geospatial technology standards. Examples would include GPS technologies, Web Mapping Services, Spatial Indexing, etc. STATUS: ONGOING
- Development and endorsement of geospatial best practices for implementation and development of the geospatial profile of the MAEA. Examples would include cartography and map symbology, visualization levels, etc. STATUS: ONHOLD
Promote the broadest participation and review of geospatial components developed for incorporation into the MAEA from the geospatial community of practice in Missouri. This will not only create better standards and solutions but will also increase the exposure across the state to the development and potential use of the MAEA for their operations.
- Solicit adequate participation from the geospatial community of practice to allow development and review of state architecture components related to the geospatial aspects of the MAEA Plan. STATUS: ONGOING
Integrate geospatial information technologies, data, and services into state government by providing guidance for the development and enhancement of the state information technology infrastructure through the leveraging of inherent or developed geospatial linkages and information.
- Working with the State GIO and his office, draft a "Missouri State GIS Enterprise Architecture – A Conceptual Design" document that describes a system of computerized data and application resource sharing within the broad Missouri GIS community of practice wherein interoperability amongst data, application, and geo-services providers would be promoted. The document should provide a conceptual framework for investment in the proposed system wherein costs for data resource and software application development for the participants are reduced. STATUS: ONHOLD
